Tips for Improving Sustainability in Your School Community:

June 4, 2024

In today's world, where environmental consciousness is increasingly vital, schools have a crucial role to play in fostering sustainability. Embracing eco-friendly practices not only benefits the planet but also offers a great opportunity for schools to save money. By implementing strategic measures, educational institutions can simultaneously reduce their environmental footprint and trim operational costs.

 

Below, we have compiled some basic tips to help you improve sustainability within your school community. Whether you choose to implement just one of the suggestions below or more, every action counts and can make a significant difference.


Reduce Paper Waste:

 

Paper is one of the most consumed materials in a school, so it is important to promote the reduction of paper consumption as much as possible, not only by students, but also by teachers and administrative staff.


Increasing use of e-books is a great option, reducing waste and reducing the weight of student’s backpacks. Encouraging reusing paper – writing on the blank side of new pieces of paper, and buying recycled or upcycled paper are a great way make progress with the tools we currently have. In some cases, there may really be no option other than to print, but where possible, printing back to back can help to reduce waste.

 

Encourage Creative Recycling Projects: 

 

Knowing how to reuse objects and materials is extremely important to reduce waste and encourage resource recovery. An idea around this is to organise creativity workshops at school, where projects can be developed using recycled materials such as plastic bottles, glass jars, newspaper, various containers, and many other materials. 

 

Energy Efficiency Practices:

 

Energy efficiency is not as arduous as it sounds. Turn off school lights and shut down your computers at the end of the day. Keep your classroom doors shut to stop heat escaping and do not block heaters. Check the energy consumption of your appliances and make it a major consideration when buying new ones and always purchase energy efficient light bulbs.


For creating environmentally friendly classrooms, make sure they are well insulated and use sustainable materials for repairs and re-building. These are all incremental steps which ensure overall sustainability in your school. 

 

Reduce Water Consumption:

 

Reduce water consumption by fixing leaks promptly, installing low-flow faucets and toilets, and implementing water-saving practices such as collecting rainwater for landscaping.

 

Consider Investing in Energy Efficient Technologies:

 

Investing in energy-efficient technologies, such as LED lighting and smart thermostats, can reduce electricity consumption and lower utility bills over time. 

 

Encourage Waste Reduction:

 

Encourage waste reduction and recycling initiatives by providing recycling bins throughout the school, composting organic waste, and promoting the use of reusable materials and containers. Promoting waste reduction through recycling programs and composting can minimise disposal costs while diverting waste from landfills


By Ben Duflou August 29, 2025
Did you know the Xero App Store is updated with new apps and integrations every month? Even if you’ve browsed the App Store before, it’s worth making it a habit to check in regularly. Xero is constantly expanding its ecosystem with new tools designed to save you time, improve accuracy, and streamline everything from reporting to payments to payroll. Whether you’re looking to solve a specific problem or just want to stay up to date with what’s possible, a quick monthly browse could uncover something valuable for your school. Explore the Xero App Store by clicking HERE
By Ben Duflou August 29, 2025
View our Chalkboard - August 2025: - 2024 Annual Accounts & Audit: Thank you - Timeliness of Management Reporting - Important Notices - Heads up: 2026 Annual Budget - Xero Tip of the Month: Discover New Tools for Your School - Check the App Store Regularly - Xero Pricing Increase - 1 September 2025 - Visit Us at the Upcoming NZPF Conference - Looking ahead  https://public2.bomamarketing.com/email/qgzq
By Ben Duflou July 16, 2025
Did you know every invoice, bill, and transaction in Xero includes a built-in audit trail? It's a feature some users might overlook, but the History & Notes feature lets you easily see who made changes, what was updated, and when - helping your school’s finance team stay connected and organised. To view the history for any transaction: Open the transaction (invoice, bill, or payment) you want to check. Scroll down to the History & Notes section at the bottom of the page. Click History & Notes to view a detailed timeline of changes. This feature ensures everyone is on the same page and provides invaluable context for financial reviews – especially crucial during audits or when delegating tasks.
By Ben Duflou July 14, 2025
View our Chalkboard - July 2025: - 2024 Annual Accounts - Important Notices - Xero Tip of the Month: Accessing the History and Notes Feature - Track Your Carbon Footprint FREE for 12 Months with Sumday + Xero - New Resource: AFS School Revenue Finance Handbook - Welcome to the Team to Swapnil Naik - Looking ahead https://public2.bomamarketing.com/email/XEqP
By Ben Duflou June 23, 2025
New Resource Alert! We’re pleased to share that the Accounting for Schools Revenue Finance Handbook is now available for download from the Resources Hub on our website! https://www.afsl.nz/Resources This practical, easy-to-read guide is designed to help school leaders and finance staff manage revenue more effectively and explore alternative income opportunities. Whether you're aiming to boost revenue or build financial resilience, the handbook offers clear, actionable strategies to strengthen your school’s financial position. Thank you for being part of our community. As always, we welcome your ideas for future resources - get in touch at marketing@afsl.nz!
By Ben Duflou June 16, 2025
We know that we’ve shared this tip before, but it’s so handy we think it’s worth highlighting again - especially for new admin staff or anyone who may have missed it the first time around. Instead of printing and manually entering invoices, you can email them directly into Xero. This will allow you to send invoices from your email directly to your Xero inbox, saving you time and hassle. To access your Xero email address, follow the instructions below: Login to Xero and click on the business tab - bills to pay Click the " Create bill from email" tab Copy the email address into your address book Email all invoices to this email address so that they will be waiting for you in Bills to Pay - Draft Now, whenever an invoice comes in, just forward it to that email address. Xero will automatically create a draft bill for you—ready to be coded and submitted for approval. Give it a go if you’re not already using this feature—it’s a simple step that makes a big difference!
By Ben Duflou June 16, 2025
View our Chalkboard - June 2025: - 2024 Annual Accounts - Important Notices - Xero Tip of the Month: Reminder - Use Xero’s Automate Bill Entry Feature - Xero Assistance Programme (XAP) Ending 31 July 2025 - School Heatpump Servicing: Peter Flower - Arctic Systems Wellington - Welcome to the Team: Josh & Nik - Farewell to Allison Henderson - Looking ahead https://public2.bomamarketing.com/email/NxdP
By Ben Duflou June 9, 2025
Looking to reduce your school's carbon footprint but not sure where to begin? We’ve got good news. Thanks to Xero’s new partnership with Sumday, you can now access powerful carbon accounting tools — completely free for 12 months! Whether you're just beginning your sustainability journey or looking to enhance your current efforts, this is a great place to start. Sumday is a customisable carbon accounting platform that integrates with Xero, making it easy to track and report your emissions. With sustainability becoming a growing priority across the education sector and broader community, this is a fantastic opportunity to kick-start your journey to net zero — without the stress or extra cost. All you need is an active Xero subscription. Simply connect to Sumday via the Xero App Store, and you’re good to go. This offer is available from 2 April 2025 to 1 April 2026. To learn more about this offer and to get started, visit: https://www.sumday.io/terms-and-conditions-xero/
By Ben Duflou June 9, 2025
New School Procurement Guide Available! The Ministry of Education has just released a fantastic new guide to help schools navigate procurement with confidence. Whether you're new to school purchasing or looking to sharpen your process, this resource breaks down key buying concepts and offers clear, step-by-step advice for running a competitive and effective procurement process — all designed to ensure value for money. To download this guide and save it to your desktop for easy reference, visit our Resources Hub here
Show More